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Paralegal/Legal Assistant - San Diego

IQHQ, Inc. and its affiliates are pioneers in premier life science real estate. IQHQ’s focus is to acquire, develop and operate life science properties in the innovation hubs of San Francisco, San Diego, and Boston in the United States, and the Golden Triangle in the United Kingdom. IQHQ has offices in San Diego and Boston.
This position will assist in a broad range of legal matters, including corporate governance, acquisitions, financing and real estate development matters. Such responsibilities include managing organizational documents and trademarks, preparing checklists, and drafting correspondence and certain legal documents. In addition, this position will assist with implementing and maintaining Company policies, including processing, tracking and filing agreements and legal documents for all departments within the Company. The candidate must be extremely organized with the ability to prioritize and work independently on projects. In addition, the candidate must have strong written and verbal communication skills. Furthermore, the candidate should enjoy working within a small, entrepreneurial environment and have the ability to take initiative.
Responsibilities
• Manage the Company’s and its subsidiaries’ organizational documents which includes handling the various filing requirements and maintaining numerous trackers
• Assist in acquisitions, dispositions and joint ventures, including preparing and managing checklists, organizing the due diligence materials and coordinating with third parties
• Assist with corporate governance matters related to the Board of Directors, including preparing and filing resolutions and related documents
• Assist with the management the Company’s trademarks and other intellectual property matters
• Handle a broad variety of administrative tasks, including arranging meetings, processing mail for the legal department, copying, etc.
• Draft, edit and distribute correspondence and simple legal documents
• Accurately process and track agreements and other legal documents, including processing contracts for signature in accordance with Company policies (either electronically or physically), uploading documents to various databases and updating status/tracking charts
• Develop strong relationships across the Company by collaborating with cross-functional teams, including finance, accounting, development, leasing and marketing teams
• Assist in implementing and maintaining legal policies, processes and controls for the Company (e.g., signature authority policy, document retention policy)
Knowledge, Skills, Abilities and Qualifications
• Excellent interpersonal and communication skills, with a strong commitment to integrity and the ability to build relationships with stakeholders, including the executive team, employees, outside counsel and consultants
• Strong organizational and analytical skills
• Detail-oriented with an ability to prioritize and accommodate tight deadlines in an evolving and fast-paced environment
• Strong business judgment, and the ability to adapt and find practical and creative solutions
• Ability to work with confidential and sensitive matters
• Collaborative team player with a positive attitude
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat
• Bachelor's degree required
• Paralegal certification a plus

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Apply now

Accounts Payable Specialist - San Diego

IQHQ, Inc. and its affiliates are pioneers in premier life science real estate. IQHQ’s focus is to acquire, develop and operate life science properties in the innovation hubs of San Francisco, San Diego, and Boston in the United States, and the Golden Triangle in the United Kingdom. IQHQ has offices in San Diego and Boston.

IQHQ, Inc. is looking to add an Accounts Payable (A/P) Specialist to our team of commercial real estate professionals. The duties will include, but will not be limited A/P processing for construction projects, corporate and management entities, month-end close process and general accounting related duties. Qualified individuals must be comfortable in a challenging environment and anticipated growth of the company.

Responsibilities:
• Perform full cycle accounts payable in accordance with company policies and best practice (process invoices through Yardi accounting software, code invoices, obtain proper approvals through Yardi, and process payments)
• Coordinate electronic fund transfers such as wires, ACH and online payments
• Research and resolve accounts payable issues
• Become primary point of contact for vendors in all payment matters
• Review and allocate credit card transactions and process employee reimbursements
• Ensure vendor records are complete and accurate; maintain vendor files and set up new vendors
• Assist with 1099 filing compliance
• Assist with month end and obtain estimated fees from vendors for accruals
• Assist with accounting related special projects, as needed.
Required Qualifications and Skills:
• Bachelors or Associates degree
• A minimum 4 years of A/P related experience is required.
• Yardi software and commercial real estate experience, a plus
• Ability to work independently with minimum supervision as well as in a team-based environment.
• High level of attention to detail.
• Excellent time management and organizational skills.
• Strong written and verbal communication skills; ability to manage multiple tasks with accuracy and efficiency.
• Enjoys being a part of a mission-driven team

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Apply now

Contract Administrator - San Diego

IQHQ, Inc. and its affiliates are pioneers in premier life science real estate. IQHQ’s focus is to acquire, develop and operate life science properties in the innovation hubs of San Francisco, San Diego, and Boston in the United States, and the Golden Triangle in the United Kingdom. IQHQ has offices in San Diego and Boston.

We are seeking a Contract Administrator to provide administrative support to the Company with various aspects of contract preparation, execution, and maintenance. This position will primarily oversee development contracts and leases and will work directly with the Legal Department, IQHQ’s Development Team, and outside counsel. The Contract Administrator must be extremely organized with the ability to prioritize. The Contract Administrator should enjoy working within a small, entrepreneurial environment and have the ability to take initiative. The position is based out of our San Diego Office.

Responsibilities
• Manage and administer development contracts, leases, and other legal documents and operations as required
• Responsible for (i) ensuring contracts are submitted correctly, (ii) obtaining the required business and legal approvals, (iii) routing contracts for signature (either electronically or physically), and (iv) the timely distribution and filing of contracts, all in accordance with the Company’s policies
• Track and monitor the status of all contract deliverables for compliance with contract requirements
• Manage record keeping for all contract related correspondence and documentation, such as certificates of insurance
• Prepare contracts, purchase orders, amendments and similar agreements, as needed
• Assist in developing policies, procedures and controls related to contract administration and document retention to improve efficiencies and managing such policies, procedures and controls
• Perform additional assignments as required by the operating needs of the Company, the Legal Department or as directed by General Counsel

Knowledge, Skills, Abilities and Qualifications
• Bachelor’s degree preferred
• 4+ years previous contract administration experience
• Previous experience in real estate development desirable
• Proficiency with Microsoft Office products (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat
• Proficiency in DocuSign a plus
• Excellent interpersonal and communication skills, with a strong commitment to integrity and the ability to build relationships with stakeholders, including the executive team, employees, outside counsel and consultants
• Strong organizational and analytical skills
• Detail-oriented with an ability to prioritize and accommodate tight deadlines in an evolving and fast-paced environment
• Ability to work with confidential and sensitive matters
• Notary license preferred but not required

IQHQ is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Apply now

Administrative Assistant - San Diego

IQHQ, Inc. and its affiliates are pioneers in premier life science real estate. IQHQ’s focus is to acquire, develop and operate life science properties in the innovation hubs of San Francisco, San Diego, and Boston in the United States, and the Golden Triangle in the United Kingdom. IQHQ has offices in San Diego and Boston.

IQHQ, Inc. is looking to add a key member to our team of commercial real estate professionals. The duties will include, but not be limited to front desk and administrative duties. Qualified individuals must be comfortable in a challenging environment, with an evolving role based upon the anticipated growth within the company.

Responsibilities
• Administers all responsibilities related to the front-desk operations including:
o Handling all incoming calls,
o Professionally greets and directs visitors,
o Maintains the reception area and conference rooms in client ready appearance
o Performs clerical duties as needed
• Schedule appointments and maintain calendars.
• Schedule, coordinate and prepare meeting rooms in preparation for meetings as needed.
• Order and set-up food services for meeting and as needed
• Zoom or Teams meeting coordination for multiple departments
• Perform day-to-day administrative tasks involving data entry, printing, filing and coordination of assigned projects
• Provide administrative support to CFO and CIO
• Provide backup support to office manager when out of the office
• Perform additional administrative projects as assigned

This position will provide a challenging role for someone who will accept and embrace multi-tasking. The role must have a sense of urgency. It will provide a unique opportunity for personal growth and development.

Knowledge/Skills/Competencies/Education

• Undergraduate degree required
• Understanding of the commercial real estate market, a plus
• Prior knowledge of office procedures and operations
• Familiarity with Outlook and Microsoft systems
• Proficient in Microsoft programs: Excel, Word, Powerpoint
• Familiarity with Docusign and Adobe
• Strong communication skills (via phone, email and in-person)
• Excellent organization skills with the ability to think proactively and prioritize work.
• Enjoys being a part of a mission-driven team

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Apply now

Analyst, Finance

IQHQ, Inc. and its affiliates are pioneers in premier life science real estate. IQHQ’s focus is to acquire, develop and operate life science properties in the innovation hubs of San Francisco, San Diego, and Boston in the United States, and the Golden Triangle in the United Kingdom. IQHQ has offices in San Diego and Boston.

IQHQ, Inc. is looking to add an Analyst to support its growing Finance team. The candidate will be a key member to our lean team of commercial real estate professionals who will work directly with upper management in supporting the Company’s growth and success. A successful candidate will be highly skilled and interested in the areas of corporate and business-level forecasting, commercial real estate finance, modeling and analysis. Qualified individuals must be comfortable in a challenging and dynamic environment, with an evolving role based upon the anticipated growth within the company.

Responsibilities:
• Develop and own the annual / quarterly forecasting and reporting process for the Company’s portfolio
• Build enhancements to and own IQHQ’s corporate forecast model
• Leverage the corporate model to conduct analysis and support decision making for IQHQ management and the Board of Directors
• Complete external reporting relating to debt compliance and investor reporting requirements
• Maintain IQHQ’s corporate and reporting calendars
• Assist in the production of Board and investor presentations
• Assist with debt and equity capital raising activities
• Support IQHQ’s investor relations efforts, including the quarterly earnings call and investor presentations
Required Qualifications and Skills:
• Bachelor's degree in finance, business, real estate, or equivalent
• 2+ years of related experience in the areas of corporate finance / FP&A, consulting, investment banking or a similar field; real estate background in any of these subject areas is preferred
• Working knowledge of GAAP and other basic accounting principles
• Expert in Microsoft programs: Excel, Word, and PowerPoint
• Proficient in Argus, Yardi or similar programs
• Ability to work independently with minimum supervision as well as in a team-based environment
• High level of attention to detail
• Excellent time management and organizational skills
• Strong written and verbal communication skills; ability to manage multiple tasks with accuracy and efficiency
• Enjoys being a part of a mission-driven team

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Apply now