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Accounts Payable Specialist - San Diego

IQHQ, Inc. and its affiliates are pioneers in premier life science real estate. IQHQ’s focus is to acquire, develop and operate life science properties in the innovation hubs of San Francisco, San Diego, and Boston in the United States, and the Golden Triangle in the United Kingdom. IQHQ has offices in San Diego and Boston.

IQHQ, Inc. is looking to add an Accounts Payable (A/P) Specialist to our team of commercial real estate professionals. The duties will include, but will not be limited A/P processing for construction projects, corporate and management entities, month-end close process and general accounting related duties. Qualified individuals must be comfortable in a challenging environment and anticipated growth of the company.

Responsibilities:
• Perform full cycle accounts payable in accordance with company policies and best practice (process invoices through Yardi accounting software, code invoices, obtain proper approvals through Yardi, and process payments)
• Coordinate electronic fund transfers such as wires, ACH and online payments
• Research and resolve accounts payable issues
• Become primary point of contact for vendors in all payment matters
• Review and allocate credit card transactions and process employee reimbursements
• Ensure vendor records are complete and accurate; maintain vendor files and set up new vendors
• Assist with 1099 filing compliance
• Assist with month end and obtain estimated fees from vendors for accruals
• Assist with accounting related special projects, as needed.
Required Qualifications and Skills:
• Bachelors or Associates degree
• A minimum 4 years of A/P related experience is required.
• Yardi software and commercial real estate experience, a plus
• Ability to work independently with minimum supervision as well as in a team-based environment.
• High level of attention to detail.
• Excellent time management and organizational skills.
• Strong written and verbal communication skills; ability to manage multiple tasks with accuracy and efficiency.
• Enjoys being a part of a mission-driven team

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Apply now

Contract Administrator - San Diego

IQHQ, Inc. and its affiliates are pioneers in premier life science real estate. IQHQ’s focus is to acquire, develop and operate life science properties in the innovation hubs of San Francisco, San Diego, and Boston in the United States, and the Golden Triangle in the United Kingdom. IQHQ has offices in San Diego and Boston.

We are seeking a Contract Administrator to provide administrative support to the Company with various aspects of contract preparation, execution, and maintenance. This position will primarily oversee development contracts and leases and will work directly with the Legal Department, IQHQ’s Development Team, and outside counsel. The Contract Administrator must be extremely organized with the ability to prioritize. The Contract Administrator should enjoy working within a small, entrepreneurial environment and have the ability to take initiative. The position is based out of our San Diego Office.

Responsibilities
• Manage and administer development contracts, leases, and other legal documents and operations as required
• Responsible for (i) ensuring contracts are submitted correctly, (ii) obtaining the required business and legal approvals, (iii) routing contracts for signature (either electronically or physically), and (iv) the timely distribution and filing of contracts, all in accordance with the Company’s policies
• Track and monitor the status of all contract deliverables for compliance with contract requirements
• Manage record keeping for all contract related correspondence and documentation, such as certificates of insurance
• Prepare contracts, purchase orders, amendments and similar agreements, as needed
• Assist in developing policies, procedures and controls related to contract administration and document retention to improve efficiencies and managing such policies, procedures and controls
• Perform additional assignments as required by the operating needs of the Company, the Legal Department or as directed by General Counsel

Knowledge, Skills, Abilities and Qualifications
• Bachelor’s degree preferred
• 4+ years previous contract administration experience
• Previous experience in real estate development desirable
• Proficiency with Microsoft Office products (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat
• Proficiency in DocuSign a plus
• Excellent interpersonal and communication skills, with a strong commitment to integrity and the ability to build relationships with stakeholders, including the executive team, employees, outside counsel and consultants
• Strong organizational and analytical skills
• Detail-oriented with an ability to prioritize and accommodate tight deadlines in an evolving and fast-paced environment
• Ability to work with confidential and sensitive matters
• Notary license preferred but not required

IQHQ is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Apply now

Administrative Assistant - San Diego

IQHQ, Inc. and its affiliates are pioneers in premier life science real estate. IQHQ’s focus is to acquire, develop and operate life science properties in the innovation hubs of San Francisco, San Diego, and Boston in the United States, and the Golden Triangle in the United Kingdom. IQHQ has offices in San Diego and Boston.

IQHQ, Inc. is looking to add a key member to our team of commercial real estate professionals. The duties will include, but not be limited to front desk and administrative duties. Qualified individuals must be comfortable in a challenging environment, with an evolving role based upon the anticipated growth within the company.

Responsibilities
• Administers all responsibilities related to the front-desk operations including:
o Handling all incoming calls,
o Professionally greets and directs visitors,
o Maintains the reception area and conference rooms in client ready appearance
o Performs clerical duties as needed
• Schedule appointments and maintain calendars.
• Schedule, coordinate and prepare meeting rooms in preparation for meetings as needed.
• Order and set-up food services for meeting and as needed
• Zoom or Teams meeting coordination for multiple departments
• Perform day-to-day administrative tasks involving data entry, printing, filing and coordination of assigned projects
• Provide administrative support to CFO and CIO
• Provide backup support to office manager when out of the office
• Perform additional administrative projects as assigned

This position will provide a challenging role for someone who will accept and embrace multi-tasking. The role must have a sense of urgency. It will provide a unique opportunity for personal growth and development.

Knowledge/Skills/Competencies/Education

• Undergraduate degree required
• Understanding of the commercial real estate market, a plus
• Prior knowledge of office procedures and operations
• Familiarity with Outlook and Microsoft systems
• Proficient in Microsoft programs: Excel, Word, Powerpoint
• Familiarity with Docusign and Adobe
• Strong communication skills (via phone, email and in-person)
• Excellent organization skills with the ability to think proactively and prioritize work.
• Enjoys being a part of a mission-driven team

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Apply now

Corporate Finance Analyst - San Diego

IQHQ, Inc. and its affiliates are pioneers in premier life science real estate. IQHQ’s focus is to acquire, develop and operate life science properties in the innovation hubs of San Francisco, San Diego, and Boston in the United States, and the Golden Triangle in the United Kingdom. IQHQ has offices in San Diego and Boston.

IQHQ, Inc. is looking to add an Analyst to support its growing Finance team. The candidate will be a key member to our lean team of commercial real estate professionals who will work directly with upper management in supporting the Company’s growth and success. A successful candidate will be highly skilled and interested in the areas of corporate and business-level forecasting, commercial real estate finance, modeling and analysis. Qualified individuals must be comfortable in a challenging and dynamic environment, with an evolving role based upon the anticipated growth within the company.

Responsibilities:
• Develop and own the annual / quarterly forecasting and reporting process for the Company’s portfolio
• Build enhancements to and own IQHQ’s corporate forecast model
• Leverage the corporate model to conduct analysis and support decision making for IQHQ management and the Board of Directors
• Complete external reporting relating to debt compliance and investor reporting requirements
• Maintain IQHQ’s corporate and reporting calendars
• Assist in the production of Board and investor presentations
• Assist with debt and equity capital raising activities
• Support IQHQ’s investor relations efforts, including the quarterly earnings call and investor presentations
Required Qualifications and Skills:
• Bachelor's degree in finance, business, real estate, or equivalent
• 2+ years of related experience in the areas of corporate finance / FP&A, consulting, investment banking or a similar field; real estate background in any of these subject areas is preferred
• Working knowledge of GAAP and other basic accounting principles
• Expert in Microsoft programs: Excel, Word, and PowerPoint
• Proficient in Argus, Yardi or similar programs
• Ability to work independently with minimum supervision as well as in a team-based environment
• High level of attention to detail
• Excellent time management and organizational skills
• Strong written and verbal communication skills; ability to manage multiple tasks with accuracy and efficiency
• Enjoys being a part of a mission-driven team

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Apply now

Assistant Project Manager - San Diego

IQHQ, Inc. and its affiliates are pioneers in premier life science real estate. IQHQ’s focus is to acquire, develop and operate life science properties in the innovation hubs of San Francisco, San Diego, and Boston in the United States, and the Golden Triangle in the United Kingdom. IQHQ has offices in San Diego and Boston.

SUMMARY: Responsible for assisting manage all aspects of the assigned real estate development project(s) to include managing, coordinating, and administering the project development process from initial concepts and planning stages, acquisition, entitlement approval, permitting, financing, construction, and transition to operations or sale; including performing other duties and special projects as assigned.

Shall take direction and self-initiative in support of assignments and delegated responsibilities, capable of resolving complex issues in a timely manner consistent with the Company’s goals and objectives.

RESPONSIBILITIES AND DUTIES:

• Budget, Maintenance, File setup
o Support development team with preparation and management of project budgets, cash flow projections, and project schedules
o Prepare regular reports (monthly or quarterly as appropriate to the specific project) summarizing project progress to keep management well informed.
o Coordinate consultant and contractor payment applications, including review of invoices for conformance with contractor documents
o Assist invoice processing and coordination between accounting, development, and vendor/ designer/ contractor
o Work with Accounting with AP inquiries, invoice review against contracts, coordination with project consultants and vendors, cost tracking, and cost coding
o Maintains information and documents for the project as all various stages, involving strict document control management through organized recordkeeping and effective filing

• Contract Administration:
o Coordinate all development, consulting and construction contracts and change orders including requests for proposals, creation, facilitation of negotiations, and administration to ensure compliance under the supervision of Project
o Follow up on contract requests with construction legal and consultant to keep contract moving through the process
o Administer the collection of acceptable certificates of insurance, lien waivers, executed contracts, and other required project documents
• Assist with preliminary feasibility analyses, research, and due diligence for new acquisitions and current development projects.
• Attend construction meetings, document responsibilities and action items, follow-up to confirm performance
• Make recommendations to improve quality of invoicing, contracting, forms, processes, etc


KNOWLEDGE/ SKILLS/ COMPETENCIES/ EDUCATION:
• Minimum 3 years of experience required. Construction or CRE Development preferred
• Associate Degree required
• Highly motivated, responsible and resourceful
• Strong analytical and problem-solving abilities
• Exceptional verbal and written communication and people skills
• Excellent organizational skills
• Computer proficient skills with experience in Yardi, Bluebeam, spreadsheet preparation and a working knowledge of all Microsoft Office Products, including Excel and Word
• Knowledge of life science and commercial project development from acquisition through construction completion, lease-up, stabilization, permanent loan conversion, and closeout preferred
• Proficient in conducting financial feasibility analysis and budget preparation
• Familiarity with design and/or construction contract preparation: AIA document forms, construction payment applications, lien waiver review and preparation, certificates of insurance, and other construction related documentation
• Works well within teams and possess experience coordinating/ managing projects, meeting deadlines and budgets, and coordinating the efforts of team members.
• Proactive, willing to take initiative, and ability to work collaboratively
• Able and willing to travel as necessary to meet project goals and objectives

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Apply now

Director, Development

IQHQ, Inc. and its affiliates are pioneers in premier life science real estate. IQHQ’s focus is to acquire, develop and operate life science properties in the innovation hubs of San Francisco, San Diego, and Boston in the United States, and the Golden Triangle in the United Kingdom. IQHQ has offices in San Diego and Boston.

Position Overview:

The Director, Development oversees (re)development projects within the growing IQHQ portfolio on the west coast (Bay Area and San Diego). Reporting to the Vice President of Development, this individual will provide leadership and support in planning, budgeting, and overall management of development projects and initiatives. They will provide oversight to multiple projects of diverse scope from conceptualization through construction and occupancy. Various project types include greenfield core / shell and interior new build developments, interior fit-outs, and infrastructure improvements. This individual will coordinate with other IQHQ team members and manage project resources to ensure projects are completed on time, within budget, meeting program requirements while mitigating risk to the company. This position is located in San Diego.

Responsibilities:

• Assist in the program development and design for future development or asset enhancement projects.
• Assist with establishing project budget, schedule and quality parameters for projects.
• Establish and direct external project teams including but not limited to 3rd party project manager, architects, engineers, construction managers, commissioning agents and other professional teams as applicable to meet project needs.
• Obtain necessary approvals from governmental entities.
• Monitor project construction activities relating to scheduling, quality, costs, design and construction throughout project lifecycle.
• Develop and maintain capital project performance metrics and financial dashboards including plans, forecasts and good budgetary control.
• Meet financial and schedule objectives applicable to the project success.
• Develop reports, presentations and other documents for both internal and external communication specific to the progress of the projects.
• Develop and sustain good documentation practices for project initiations, scope, development, execution, and close-out cycles.
• Collaborate with internal IQHQ team members in support of meeting short- and long-term goals and objectives; provide input in support of acquisition evaluation process; support transaction and branding activities as necessary.
• Support future tenant needs as required to ensure customer satisfaction.
• Develop and promote a culture of excellence, high standards of professionalism, integrity, and leadership within and outside the organization.
• Understand the Company's obligations as detailed in its lease and work letter agreements for assigned projects.
• Coordinate project design & ESG objectives with VP, Development, Director of Design & ESG.
• Administer the collection of acceptable certificates of insurance, lien waivers and other required project documents, process consultant and contractor payments and maintain project files.
• Provide general support to other Operating Divisions of the Company, and participate in special projects, as needed, and assigned.

Knowledge/Skills/Competencies/Education

• Minimum 10-15 years of practical working experience in the development, architecture or construction related fields.
• Advanced knowledge in all aspects of commercial project development from acquisition through construction completion, lease-up, stabilization, perm loan conversion, and closeout.
• Strong understanding with design and construction of laboratory and laboratory research projects is highly desirable.
• Able and willing to travel as necessary to meet project goals and objectives.
• Proficient in conducting financial feasibility analysis and budget preparation.
• Familiarity with design and/or construction contract preparation: AIA document forms, construction payment applications, lien waiver review and preparation, certificates of insurance, and other construction related documentation.
• Oral and written communications are required with demonstrated interpersonal skills and ability to interact both internally and externally with tenants, contractors, architects, consultants and other project team members.
• Computer proficient skills with strong experience in Yardi, Bluebeam, spreadsheet preparation and a working knowledge of all Microsoft Office Products, including Excel and Word
• Strong and effective presentation skills.
• Excellent organizational and problem-solving skills.
• Demonstrates leadership skills.
• Strong EQ with ability to work in and lead project teams.
Supervisory Responsibilities
• May supervise other staff members in the company as we grow our team may include a wide range of job levels.
• Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws.
• Responsibilities may include training employees; planning, assigning, and directing work and resolving issues.

Reporting:
• Reports to VP, Development

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Apply now

Project Manager

Position Overview:

The Project Manager will be an integral part of the Company's Development, Construction and Capital Improvements Services. The role will include sourcing, originating, coordinating, and implementing all aspects of the development of commercial real estate projects on the west coast. Projects may include new construction, acquisition & rehabilitation. The Project Manager shall be a self-directed and motivated individual, capable of resolving complex issues in a timely manner consistent with the Company's goals and objectives. This position is located in San Diego.

Responsibilities and Duties:
• Manage the coordination of design and construction activities to include, but not limited to, architect, contractor and consultant solicitation and selection, design and construction document review, and construction management and administration.
• Coordinate with tenants and property managers for tenant improvements and redevelopment projects.
• Negotiate contracts with contractors, engineers, and architects.
• Prepares and manage schedules, project budgets, cashflow projections, and project schedules.
• Manage design consultant and oversee OPMs, to ensure attention is given to special-user needs, project budget, timelines, and lender/investor requirements.
• Complete projects in accordance with Company approved budgets and schedules.
• Understand the Company's obligations as detailed in its lease and work letter agreements for assigned projects.
• Communicate and interact with the Company's tenants, contractors, architects, consultants, and other project team members.
• Manage and direct outsource development and design management consultant services and activities as the project requires.
• Manage consultant and contractor payment applications, including review of invoices for conformance with contract documents.
• Administer the collection of acceptable certificates of insurance, lien waivers and other required project documents, process consultant and contractor payments and maintain project files.
• Prepare Project Status Reports.
• Provide general support to other Operating Divisions of the Company, and participate in special projects, as needed, and assigned.
• Coordinate project design & ESG objectives with VP, Development, Director of Design & ESG.
• Coordinates environmental review and local agency approvals.
• Conduct preliminary feasibility analyses and organize critical community support.
• Contribute to culture of excellence, high standards of professionalism, integrity, and leadership within and outside the organization.

Knowledge/Skills/Competencies/Education

• 4-8 years of practical working experience in the development, architecture, construction, or real estate industry related fields
• Advanced knowledge in all aspects of commercial project development from acquisition through construction completion, lease-up, stabilization, perm loan conversion, and closeout
• Strong understanding with design and construction of laboratory and laboratory research projects is highly desirable.
• Able and willing to travel as necessary to meet project goals and objectives
• Proficient in conducting financial feasibility analysis and budget preparation
• Familiarity with design and/or construction contract preparation: AIA document forms, construction payment applications, lien waiver review and preparation, certificates of insurance, and other construction related documentation.
• Oral and written communications are required with demonstrated interpersonal skills and ability to interact both internally and externally with tenants, contractors, architects, consultants and other project team members.
• Computer proficient skills with strong experience in Yardi, Bluebeam, spreadsheet preparation and a working knowledge of all Microsoft Office Products, including Excel and Word
• Effective presentation skills
• Excellent organizational and problem-solving skills
• Demonstrates leadership skills
• Ability to work in and lead project teams and to work with a wide variety of individuals
Supervisory Responsibilities
• May supervise other staff members in the company as we grow our team may include a wide range of job levels
• carry out supervisory responsibilities in accordance with the organization's policies and applicable laws.
• Responsibilities may include training employees; planning, assigning, and directing work and resolving issues.

Reporting:
• Reports to VP, Development or Director of Development

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Apply now

Development Coordinator

IQHQ, Inc. and its affiliates are pioneers in premier life science real estate. IQHQ’s focus is to acquire, develop and operate life science properties in the innovation hubs of San Francisco, San Diego, and Boston in the United States, and the Golden Triangle in the United Kingdom. IQHQ has offices in San Diego and Boston.

SUMMARY: Seeking a well-organized, motivated, and detail-oriented Development Coordinator to join IQHQ’s West Coast Development Team. With oversight of the Project Manager, the successful applicant will support the management of multiple projects simultaneously and demonstrate ability to prioritize working with multiple teams.

RESPONSIBILITIES AND DUTIES:
• Manage consultant and contractor payment applications, including review of invoices for conformance with contractor documents
• Work with Accounting with AP inquiries, invoice review against contracts, coordination with project consultants and vendors, cost tracking, and cost coding
• Lead new project setup with Accounting and Yardi
• Prepare regular reports (monthly or quarterly for the specific project) summarizing project progress to keep management well informed.
o Manage Project Cost Tracking Sheet, focused on reporting monthly Contracted Values and Spent to Date
• Administer the collection of acceptable certificates of insurance, lien waivers, and other required project documents, process consultant and contractor payments and maintain project files
• Maintains information and documents for the project as all various stages, involving strict document control management through organized recordkeeping and effective filing
• Attend construction meetings, document responsibilities and action items where appropriate
• Develop and maintain rapport and credibility with project team members, designers, engineers, real estate consultants, leasing teams, contractors, subcontractors, other business executives, project community stakeholders to ensure effective implementation of projects

KNOWLEDGE/ SKILLS/ COMPETENCIES/ EDUCATION:
• Bachelor’s degree in Business – Accounting, Economics, Construction Management, Finance or equivalent experience preferred.
• Minimum 2-4 years of practical working experience in development and/or construction accounting, financial services, and real estate related industries is preferred
• Works well within teams coordinating projects and meeting deadlines
• Proficient in real estate budget review, invoicing processes, and construction payment applications
• Familiarity with design and/or construction contract preparation: AIA document forms, lien waiver review and preparation, certificates of insurance, and other construction related documentation
• Highly proficient computer skills with strong experience in Yardi, spreadsheet preparation and analysis, Microsoft Office Products, including Excel and Word
• Oral and written communication are required with demonstrated interpersonal skills and ability to interact both internally and externally with tenants, contractors, architects, consultants and other project team members
• Must have great attention to detail and ability to handle a fast-paced environment with a positive approach
• Excellent organizational and problem-solving skills
• Able and willing to travel as necessary to meet project goals and objectives

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Apply now